Notes: April 22nd Release

Please note: In the interest of informing our customers as early as possible of any platform changes, we are sharing these release notes in advance of the software release. The final updates may vary and will be documented accordingly.

Authoring Portal

Simplified Item Review Questions

The item review workflow now uses four standardized Yes/No questions so reviewers can focus on clarity, correctness, and plausibility without completing long questionnaires. Existing review data is preserved by reusing three legacy questions with updated wording, a fourth new question has been added, and negative responses still require comments and drive clear visual guidance back to authors in the revision flow, including highlighting the relevant step and part of the item.

Review history and feedback remain visible wherever review data is shown, and all changes follow the updated Figma designs while keeping reviewer workflows unblocked.

Archiving Job Task Analyses (JTAs)

Admins can now archive completed or inactive Job Task Analyses to declutter the JTA list in the Authoring Portal and focus on active work. An Archive toggle in the JTA Settings screen (via the gear icon) allows Super Admins, Certiverse Admins, and Organization Admins to archive or unarchive a JTA in any status. Archived JTAs are hidden from the Authoring list by default, excluded from blueprint creation, and cannot be updated, while survey response data remains fully accessible through Reporting.

If a survey is in progress or not yet started when a JTA is archived, respondents receive a clear system message indicating the JTA is no longer accepting responses. Unarchiving restores full visibility and functionality.

Simplified JTA Survey Controls and SME Editing

The Job Task Analysis survey experience has been simplified by removing the “Allow SME Editing” toggle and relying solely on the survey state to control SME access. When the newly renamed “Activate Survey” toggle is enabled, SMEs are automatically restricted from editing the JTA tasks tab, the JTA button remains removed for SMEs in an active survey state, and no popups, tooltips, or replacement UI text are shown to admins.

The previous “Thank You” email to contributors and the extra confirmation popup shown on publish when the Allow SME Editing toggle was left on have both been removed, reducing noise and making survey activation and SME permissions clearer and more automatic.

Archiving Blueprints to Reduce Clutter

Admins can now archive completed or unused blueprints so they no longer appear in Authoring, Item Writing & Review, Item Management, Translations, or blueprint dropdowns when creating exams and store exams, helping teams focus only on active work while preserving all reporting data. An Archive checkbox in the Blueprint Settings screen (available from both Authoring and Item Management) lets permitted roles archive or unarchive blueprints in any status; archived blueprints cannot be edited or used for new item or exam creation, and key authoring and item‑management actions are disabled or blocked with a clear system message.

When a blueprint is unarchived, its visibility and permissions are fully restored across the platform, and if Automated AI Enemy detection is enabled, the system removes enemy item embeddings from the RAG model on archive and reloads them when the blueprint is brought back.

Blueprint Topics: Clear Save/Update Button

When editing topics in a blueprint, authors now see a clear Save/Update button that makes it obvious how to apply changes without relying on implicit autosave. The button stays disabled until there are unsaved edits, then saves the updated topic and confirms success with a visual indicator, working consistently for both Draft and Published blueprints while removing the previous warning modal shown when renaming topics in published blueprints.

Exam Management

Multi-Language Support for AI Item Import

The AI item import now supports multiple languages by mirroring the existing non-AI language import logic. Org admins can select a language from a new “Language” dropdown (defaulting to “English (Source)”) and run separate AI import jobs for each language file (e.g., Spanish, Italian). When a non-English file is imported and its item IDs already exist in the platform, the system creates language versions linked to the existing English items; if an item ID does not exist, the import errors.

Only one file is supported per AI import job, and only languages available on the blueprint can be selected, ensuring consistent handling of language versions across AI and non-AI imports.

Enemy Items in Form View

Exam administrators can now see enemy item conflicts directly within the Exam Management form view, making it easier to validate forms before delivery. For each item on a fixed or randomly generated form, any enemy items that also appear on that same form are listed next to the item name, with support for multiple enemy relationships.

When the enemy list is long, the UI truncates it and provides a “View Enemy Items” side pane with a scrollable list, keeping the layout clean while still surfacing all conflicts. This change uses existing enemy item metadata, follows the new UI designs, and works consistently across form types without introducing validation or blocking logic.

Clarified Item and Translation Views

The Item Management and Translations experiences now use clearer, non‑redundant labels by removing the word “Preview” from item and translation views where users can edit content. In Exam Management, the “Item Preview” tab is now simply “Item,” and the “Show Item Preview” and “Show Translation Preview” toggles have been renamed to “Show Item” and “Show Translation” across both side pane and full-screen views.

When translations are shown, the old “Translation Preview” title is no longer displayed in the pane, reducing confusion and better reflecting that users are working directly with editable item and translation content rather than a read‑only preview.

Proctoring

AI Webcam: Automatic Facial Detection Alerts for Proctors

Remote proctoring now includes AI‑based facial detection that helps proctors quickly identify potential violations during live exam sessions. When enabled via new AI proctoring settings, the system runs in the background and automatically raises incidents such as “Face out of view” (no face detected) and “Another person in the room” (multiple faces detected).

Each alert includes a timestamp and a short cached video segment from just before the event, displayed in a dedicated incident modal where the proctor can review the footage and choose to Ignore or Log the incident, with all alerts, escalations, and proctor actions recorded for auditing. Proctors can also temporarily turn AI proctoring features on or off per session using a toolbar control if the AI is generating too many false positives, without impacting overall exam performance.