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      How to Add a Translation to an Exam

      A Step-by-Step Guide to Adding Translations to Your Exam for Global Accessibility

      In this guide, you’ll be walking through several stages to add translations to your exam. First, in the Admin Portal, you'll access your Blueprint and choose the languages for translation in the Item Translations section. The second stage takes you to the Item Management Portal, where you’ll toggle on Translation Mode to input translations for each item. Once the translations are complete, the third stage involves going to the Exam Management Portal to confirm your selected languages, create or modify your exam form, and ensure the translated items are included. After finalizing your form, the fourth stage will guide you to the Store Portal, where you'll activate the translations in the Languages Tab. Finally, the fifth stage shows you how to test the translated exam by copying the Store Exam URL and scheduling the exam in a different language, allowing you to confirm how candidates will experience the exam in the translated language. Throughout each stage, you’ll be shown a step-by-step guide along with a video tutorial.

      Tap the video to pause the demo or manually advance each step. 

       

      Stage 1: Setting Up Translations in the Admin Panel

      1. Log into the Admin Panel

        • Access your Admin Portal and navigate to the Blueprint section from the left-hand menu.

      2. Select Your Blueprint

        • Click on the blueprint you wish to add a translation to and select the pencil icon (edit) to modify it.

      3. Choose the Languages for Translation

        • Scroll down to the Item Translations section at the bottom of the page.
        • You’ll notice the source language is pre-selected in grey (this is set when the blueprint is created and cannot be undone).
        • Select the additional languages you wish to translate your items into. You can choose multiple languages at once.

      4. Update the Blueprint

        • Click Update to apply the selected languages to your blueprint. A confirmation message will appear, letting you know that the languages have been successfully added.

      Stage 2: Adding Translations in the Item Management Portal

      1. Navigate to the Item Management Portal

        • Go to the Item Management Portal and locate the blueprint you’re working with.

      2. Access Accepted Items

        • From the left menu, click on Accepted Items to find the items that are ready for translation.

      3. Toggle Translation Mode

        • In the top-right corner, toggle on Translation Mode to enable translation editing.

      4. Translate Each Item

        • Open each item and input the translated text for the selected languages.

      5. Save Translations

        • Once all translations are complete, save your progress and proceed to the next stage.

      Stage 3: Configuring Translated Items in the Exam Management Portal

      1. Access the Exam Management Portal

        • Navigate to the Exam Management Portal and select the title of the exam you wish to configure.

      2. Edit Your Exam

        • Click on the View/Edit button to open the exam configuration.

      3. Confirm Translated Languages

        • Under the Summary Tab, confirm that the Translated Languages section reflects the languages you selected in the blueprint.

      4. Create or Edit a Form

        • Go to the Exam Forms Tab at the top. You can either create a new form or select an existing form that already has translated items.
        • In this example, we’ll create a new form. Give your form a name and choose a template.
        • Click Add to create the form.

      5. Add Translated Languages to the Form

        • In the Summary Tab, scroll down and click +Add Language to select the languages from the blueprint.
        • After selecting the languages, go to the Delivery Tab.

      6. Add Items to the Form

        • Under the Delivery Tab, click Manual Items and select the items you want to add.
        • Ensure all items have translations before continuing.

      7. Finalizing Your Form

        • Once all items are added, click +ADD under the Summary Tab to add any additional translated languages.
        • Update your form and then Approve the form by clicking the Approve button in the top menu.

      8. Activate Translated Languages

        • In the Delivery Tab, under Translated Languages, check the box next to each translated language to activate them.

      9. Activate the Form

        • In the top-right corner, check the box to activate your newly created form.

      Stage 4: Configuring Translations in the Store Portal

      1. Navigate to the Store Portal

        • Go to Portals and click Store Portal.

      2. Edit Your Exam

        • Find the exam you’re working on, click the pencil icon (edit) to modify the exam details.

      3. Go to the Languages Tab

        • Under the Languages Tab, locate the Translations Section.
        • Check the box next to the language you’ve added for the exam.

      Final Stage: Testing the Translated Exam

      1. Get the Store Exam URL

        • Switch to the Info Tab and scroll down to find the Copy Store Exam URL option.
        • Click it to copy the URL to your clipboard.

      2. Test the Translated Exam

        • Open the copied URL to see how the exam looks from the candidate's perspective when scheduling it in a different language.
        • You’ll be able to see both the source language and the translated language.

      3. Schedule the Exam

        • Once scheduling is complete, you’ll see the exam with the selected language information.
        • If necessary, you can switch back to the source language during the exam.

      By following these stages, you’ll be able to efficiently add translations to your exam and reach a wider audience of candidates. Happy translating! 😊