How to Export Formatted Content With Image Files

Tap the video to pause the demo or manually advance each step. 

Step-by-Step Instructions

1. Go to the Item Management Portal
   Go to the Item Management portal through your organization's portal.

2. Navigate to Items in Progress or Accepted
   Use the portal’s navigation panel to go to the Accepted/In Progress Items section. This ensures you are working with the appropriate set of data.

3. Select the Items for Export
   Check the rows corresponding to the items you wish to export. You can select multiple items simultaneously for a bulk operation.

4. Use Bulk Actions
   Click the Bulk Actions button, usually located in the top-left or toolbar.

5. Choose Export Option
   From the dropdown menu, select Export. This will open additional export options.

6. Select Export Format
   In the dialog box, choose Formatted Content With Image Files as the preferred export format. This ensures the exported data includes both text content and associated images.

7. Download the File

8. After confirming your selection, the system will process the request and generate a file containing the selected data. 
   
   • The file is typically available for download within seconds.
     • A CSV file with all the selected data, including the visible columns.
     • A folder with images associated with each item.

Ensure you extract the ZIP file to access both the CSV data and the corresponding images.

Data Exported

The exported file contains the following fields:

Field Name	Description
ItemName	The name of the item.
CognitiveLevel	The cognitive complexity associated with the item.
Lifecycle	Current lifecycle stage of the item.
ItemQuality	Quality assessment of the item.
ItemType	The type or category of the item.
Status	Current status (e.g., Accepted, In Progress).
Created	Date when the item was created.
Edited	Date of the last edit.
Author	Name of the item’s author.
AuthorEmail	Email address of the author.
AuthorId	Unique identifier for the author.
Exam/Forms	Associated exams or forms.
Reviewers	Names of reviewers involved.
TopicDisplayId	Display ID of the related topic.
Topics	List of associated topics.
Reference	Reference materials or citations.
ItemTags	Tags associated with the item.
Enemies	Items flagged as conflicting or incompatible.
Notes	Additional notes about the item.
Stem	The question or primary content of the item.
Exhibit	Any exhibits linked to the item.
ResponseOptions	Details of response options, including whether they are key answers, rationale, and identifiers for up to 8 responses.

Tips for a Successful Export

• Filter Data First: If working with large datasets, use the filtering tools in the Item Management interface to narrow down the list before exporting.