Understanding Item Content Export: Item Management Portal

The export functionality in Item Management allows you to extract and manage content efficiently.

Understanding the export options and configurations will help ensure you receive the data you need without missing crucial details or encountering formatting issues.

Export Options Available

When exporting items from the Item Management system, you can select from various export settings to customize the output based on your requirements.

1. Selected Item Data

• Exports the currently selected rows and visible columns.
  • Important Note: If you need to filter items by specific tags, apply the filter before initiating the Standard Item Export. After filtering and performing the search, you can proceed to export the data.
    • Reminder: While filtering by tags will help you identify the relevant items, the tag information itself will not be included in this type of export file or added as a column in the exported document.
• Watch this video tutorial for a step-by-step guide.

2. Standard Item Export

Includes the selected rows with item metadata and item content (e.g., stem, response options, and exhibit).

• Language Selection: You can choose the language for the export, such as English (Source).

• Export Types: Three options are currently available under Standard Item Export:

a) Formatted Content With Image Files (Includes HTML elements and associated image files).

b) Formatted Content Without Image Files (Includes HTML elements but excludes associated image files).

c) Clear HTML (Strips HTML elements from rich text, converting it to plain text. Image files are exclude).

a. Formatted Content With Image Files

Includes all item metadata, content, and associated images with HTML formatting preserved.

• Exported Fields: This export includes the following columns:

  • Item Details: ItemName, CognitiveLevel, Lifecycle, ItemQuality, ItemType, Status, Created, Edited
  • Author Information: Author, AuthorEmail, AuthorId
  • Exam and Review Metadata: Exam/Forms, Reviewers, TopicDisplayId, Topics
  • Reference and Notes: Reference, ItemTags, Enemies, Notes
  • Item Content: Stem, Exhibit
  • Response Options: Details for up to four response options, including ResponseOptionId, ResponseOption, ResponseOptionIsKey, and ResponseOptionRationale.

• Output: This export generates a ZIP file containing a CSV document and a folder with the associated image files.

• Watch this video tutorial for a step-by-step guide.

b. Formatted Content Without Image Files

Similar to the above but excludes associated image files. HTML formatting is preserved.

• Exported Fields: This export includes the following columns:
  • Item Details: ItemName, CognitiveLevel, Lifecycle, ItemQuality, ItemType, Status, Created, Edited
  • Author Information: Author, AuthorEmail, AuthorId
  • Exam and Review Metadata: Exam/Forms, Reviewers, TopicDisplayId, Topics
  • Reference and Notes: Reference, ItemTags, Enemies, Notes
  • Item Content: Stem, Exhibit
  • Response Options: Details for up to four response options, including ResponseOptionId, ResponseOption, ResponseOptionIsKey, and ResponseOptionRationale.

c. Clear HTML

Strips HTML elements from rich text fields, converting them to plain text. Image files are excluded.

• Exported Fields: Includes all the same fields as the "Formatted Content With Image Files" export option: ItemName, CognitiveLevel, Lifecycle, ItemQuality, ItemType, Status, Created, Edited, Author, AuthorEmail, AuthorId, Exam/Forms, Reviewers, TopicDisplayId, Topics, Reference, ItemTags, Enemies, Notes, Stem, Exhibit, and all response options.

Additional Considerations

• Always ensure the correct filters and columns are applied in the Item Management view prior to exporting.
• Verify the export type aligns with your intended use, such as reviewing content formatting, metadata analysis, or plain text conversions.

This guide is intended to assist users in selecting and executing export options efficiently.

Contact Us
If you have any questions or need additional assistance, please contact us by either emailing support@certiverse.com or by submitting a ticket from this article.